Reclaim.ai — Dropbox-Owned AI Calendar Scheduler That Defends Focus Time

Not shut down. Acquired by Dropbox in August 2024 (~$40.2M) and continues to operate independently as “Reclaim.ai from Dropbox” with team and roadmap retained. Still shipping in 2026 (Outlook support completed Aug 2025; G2 4.8/5; 320k+ users). Its former competitor Clockwise was acqui-hired by Salesforce and shut down in March 2026 — that’s a different case, don’t conflate them.

1. One-line positioning

Reclaim.ai (Salt Lake City/SF, 2019; Patrick Lightbody + Henry Shapiro; Dropbox-owned since Aug 2024) = autonomous calendar scheduler that sits on top of Google Calendar / Outlook and auto-blocks tasks, habits, focus time, buffer, and smart meetings by priority (P1–P4), reshuffling blocks live when invites land. Not Motion (replaces your task manager), not Calendly (external booking-only), not Clockwise (shut down 2026-03), not Microsoft Viva Insights (M365-native analytics). Fits ai-productivity-data; pipeline_stage none (pull-task → prioritize → find-slot → defend → reschedule). 2026 trap: Lite free tier shrunk to 1-week horizon / 1 calendar / 1 habit (demo-grade), real work needs $10/seat Starter; no native mobile app; Attendee Users (AUs) add line-item cost on 3+ person Smart Meetings.

2. Core features

Layer	Capability	Notes
Auto-schedule	Tasks/habits/focus pulled from connected tools → blocked by priority+deadline, auto-move on conflict	P1–P4 universal priority model
Focus defense	Protects deep-work blocks vs meeting creep, No-Meeting Days, custom hours	Core differentiator vs static time-block
Meetings	Smart Meetings (find cross-calendar time), Scheduling Links (Calendly-like), auto buffer/gap	3+ person Smart Meetings consume Attendee Users
Sync	2-way Google Calendar + Outlook (Outlook parity still weaker), unlimited cal on paid	Lite = 1 cal
Task src	Todoist, Asana, ClickUp, Linear, Jira, Google Tasks (native); Zapier for email→task	No Notion/Monday/Basecamp/CRM native
Collab	People Analytics, Team OOO Calendar, Delegated Access (EA proxy), Webhooks	Business+
AI agents	5 agents/seat on Lite → 10 (Starter) → 100 (Business) prebuilt focus/plan/meeting agents	Quota, not per-call LLM metered
Surface	🌐 Web · 📱 no native iOS/Android (mobile browser only) · 🔌 Zapier/Webhook (no public REST API)	Mobile gap is #1 complaint

3. Pricing (2026-08, USD, per seat)

Tier	Annual	Monthly	Caps	Unlocks
Lite	$0	$0	1 cal, 1 habit, 1 sched link, 1-wk horizon, 5 AI agents	Core defense, Google Tasks/Slack/Zoom/Meet only
Starter	$10	$12	3 cal syncs, 3 links, 3 smart meetings, 8-wk horizon, 10 agents	Full task integrations, unlimited focus/habits/tasks, People Analytics
Business	$15	$18	12-wk horizon, 100 seats cap, unlimited links/meetings	Team OOO, Delegated Access, Webhooks, workforce analytics
Enterprise	$22	— (annual only)	100+ seats	SSO/SCIM, domain capture, security review, dedicated onboarding

Add-ons: Attendee Users (non-seat attendees in 3+ person Smart Meetings) — Business +6 AUs/$15, Enterprise +10 AUs/$18; nonprofit/startup discounts exist.

pricing_type = freemium; starting_price = $0; free_tier = "yes; 1 cal / 1 habit / 1 sched link / 1-wk horizon / 5 AI agents / Google Tasks+Slack+Zoom+Meet only; NO Outlook, NO Asana/Jira/etc, NO analytics"; pricing_note = "aug-2024-dropbox-acquired-kept-brand; lite-shrunk-to-1wk-1cal-1habit-2026; starter-10-business-15-enterprise-22-per-seat-annual; au-attendee-users-surcharge-on-3plus-smart-meet; no-native-mobile-app; outlook-parity-weaker-than-google; no-notion-monday-basecamp-crm-native; aug-2025-outlook-shipped"

4. Access Type (v2)

access_type: web-app

access_display: 🌐 Web · (no native iOS/Android, mobile browser only; Zapier/Webhook, no public REST API)

5. Reviews (split — G2 high, Trustpilot low)

Source	Score	Signal
G2	4.8/5 (~143)	Auto-reschedule saves 5h/wk, cheaper than Motion, focus defense works
App Store / general	n/a (no native app)	—
Trustpilot	~2.1/5	Cancel/downgrade friction, pop-ups, events linger post-cancel, AU surprise charges
Reddit r/productivity	positive	“Switched from Motion, half price, does calendar job”
Aggregate	~4.5 pro / ~2.1 consumer	Same Ahrefs/DeepL/Descript shape

Praise: defends focus without manual tetris, reshuffles live, integrations pull from real task tools, $10 seat beats Motion $19.

Gripes: no mobile app in 2026, Lite too thin to daily-drive, AU surcharge hidden, cancel/downgrade buried near “delete account”, needs honest task estimates or AI has nothing to optimize, acquired-by-Dropbox roadmap risk (minority view).

6. Best for / Not for

Best for	Not for
Knowledge workers on Google/Outlook with Asana/Jira/Linear/Todoist	Mobile-first planners (no native app)
Meeting-heavy ICs/eng/managers protecting deep work	Teams wanting Reclaim to replace their PM tool (it’s a layer, not PM)
Small teams (2–10) wanting shared focus norms	Outlook-first enterprises needing full M365 parity
People already trusting a task manager, want calendar to follow	Notion/Monday/Basecamp as system-of-record (no native sync)
Cost-sensitive vs Motion ($10 vs $19)	EU data-residency orgs (AWS US-hosted)
EAs managing exec calendars (Delegated Access)	Sales booking external prospects (Calendly/Chili Piper better)

7. Competitors (table)

Tool	Lane	Starts	vs Reclaim
Motion	Calendar + built-in task mgmt + AI reorder	$19/seat	Replaces PM, pricier, stronger mobile
Clockwise	Focus-time optimizer (similar)	—	Shut down Mar 2026 (Salesforce acqui-hire) — migrate out
Calendly	External scheduling links	$10/mo	Booking-only, no task auto-block
Chili Piper	Sales inbound routing	custom	Sales-facing, not internal focus
Microsoft Viva Insights	M365-native focus + insights	bundled w/ M365	Better for all-Outlook orgs, weaker cross-tool pull
Sunsama	Guided manual daily planning	~$16/mo	Manual not autonomous, calmer UX
Akiflow	Manual time-block aggregator	~$15/mo	Keyboard-driven, no autonomous reschedule
Lindy / Carly	AI assistant (email/text) does calendar	$35/mo	Broader assistant scope, not calendar-core